Marketing Operations Project Manager
Auto Import<h3>đAbout AmpiFire</h3><p>AmpiFire is a software-powered content marketing and distribution platform built for serious growth-stage businesses.</p><p>We help 7â8 figure brands build compounding organic authority, and we're not just a software company.</p><p>We're a software-enabled agency that pairs cutting-edge tooling with hands-on strategic execution.</p><p>We're a lean, high-output team. We don't do average.</p><p>If you're looking for a place to coast, this isn't it. If you want a place where your work visibly moves the needle and the people around you push you to be better, keep reading.</p><figure data-alignment="left" class="relative" style="width:fit-content;margin-left:0px;margin-right:auto;"><img src="https://images.teamtailor-cdn.com/images/s3/teamtailor-production/original-v3/image_uploads/89a52cff-103a-4594-9a96-c24910e2b68d/original.webp" alt="" title="" data-alignment="left"></figure><h3><strong>đŻAbout You</strong></h3><p>Youâre naturally organized and love creating order from chaos. Youâve already been the person keeping complex workstreams moving and holding things together in a fast moving environment.</p><p>You turn checklists and spreadsheets into clean systems, keep people aligned, and run projects without constant firefighting. When something breaks, you find the cause and drive the fix.</p><p>Now youâre ready for the next step: leading a small team, owning delivery, and being the go-to person for keeping processes running smoothly and fixing them when they donât.</p><p>This role is primarily focused on running our Marketing Operations engine (80â85%), with a smaller Executive Operations lane (15â20%).</p><h3>đ¤With Us, Youâll</h3><ul><li><p><span>Manage a team in the operations pod (5â6 people) responsible for promos, webinars, email campaigns, and internal training.</span></p></li><li><p><span>Own promo timelines end to end, assign clear owners and deadlines, and keep creatives and builders delivering on schedule.</span></p></li><li><p><span>Investigate and fix broken processes, events, and automations instead of escalating them.</span></p></li><li><p><span>Maintain and refine systems and checklists that keep the team moving fast without chaos.</span></p></li><li><p><span>Work closely with our Marketing Project Manager and senior creatives to keep operations clean and predictable.</span></p></li><li><p><span>Drive team accountability by reviewing daily standups, following up on commitments, enforcing deadlines, and escalating patterns before they become problems.</span></p></li><li><p><span>Drive leadership effectiveness through structured meeting facilitation, weekly business reporting, and rigorous accountability tracking, ensuring priorities are clear, commitments are followed through, and leadership teams stay aligned and on track.</span></p></li></ul><h3>đWhy This Role Will Accelerate Your Career</h3><h4>1. Operational Ownership</h4><p>Youâll be the person ensuring critical promos, webinars, and campaigns actually happen. Your work has a visible, direct impact on how smoothly the company runs.</p><h4>2. Build Systems That Scale</h4><p>You'll build and enforce the systems that keep marketing shipping: promo playbooks, QA gates, accountability rhythms, and checklists that continue working as volume and complexity increase.</p><h4>3. Modern Operations Stack</h4><p>Youâll work hands on with tools like AEvent, Zoom, HubSpot, Ongage, spreadsheets, and project platforms. Youâll sharpen system thinking, automation logic, and operational decision making.</p><h4>4. Remote First, Stable Team</h4><p>Weâve been profitable since day one. Youâll work remotely, align with EST/PST hours, and join a team that values ownership, clarity, and long-term thinking.</p><h4><strong>5. Real Leadership Exposure</strong></h4><p>You'll manage a team of 5â6 direct reports and report directly to the CEO/CMO, who provides strategic direction, with full visibility into how strategic decisions get made. This is people leadership with real stakes and critical coordination across teams and projects.</p><h3>đ ď¸<span>What Youâll Do as Our Marketing Project Manager</span></h3><h4><span>1. Own operational execution end-to-end</span></h4><ul><li><p><span>Own timelines, task lists, and follow through for promos, webinars, email campaigns, and related workflows.</span></p></li><li><p><span>Turn briefs into execution plans, keep documentation accurate, and prevent delivery misses.</span></p></li></ul><h4><span>2. Lead a pod</span></h4><ul><li><p><span>Set priorities, review work, and hold the pod to deadlines and quality standards.</span></p></li><li><p><span>Review daily standups, follow up on commitments, and address slippage directly instead of letting it slide.</span></p></li><li><p><span>Run simple routines like weekly meetings, check-ins, 1:1s, and status updates so everyone knows whatâs next.</span></p></li><li><p><span>Ensure events are set up correctly in AEvent and Zoom, invites and reminders go out on schedule, and assets are shipped on time.</span></p></li><li><p><span>Support live delivery during launches and coordinate recordings and follow-ups.</span></p></li><li><p><span>QA the full attendee journey before every event.</span></p></li></ul><h4><span>3. Own training operations</span></h4><ul><li><p><span>Ensure training sessions are set up and QA'd.</span></p></li><li><p><span>Maintain schedules.</span></p></li><li><p><span>Ensure sessions run as planned.</span></p></li></ul><h4><span>4. Investigate and resolve issues</span></h4><ul><li><p><span>When events, automations, or processes fail, run the investigation.</span></p></li><li><p><span>Gather facts, identify root causes, coordinate fixes, and document outcomes.</span></p></li></ul><h4><span>5. Build and maintain clean systems</span></h4><ul><li><p><span>Build, maintain, and enforce SOPs, QA checklists, trackers, and internal documentation.</span></p></li><li><p><span>Run post-promo retrospectives and turn findings into process improvements for the next cycle.</span></p></li></ul><h4><span>6. Track and report key metrics</span></h4><ul><li><p><span>Maintain simple views of delivery status, event performance, and pod output.</span></p></li><li><p><span>Flag risks early.</span></p></li></ul><h3>đWhat Success Looks Like</h3><ul><li><p>Zero mystery misses on critical projects.</p></li><li><p>Promos, webinars, and campaigns ship on time with minimal last-minute chaos.</p></li><li><p>A reliable, improving team with clear priorities and consistent quality.</p></li><li><p>Progress tracked, commitments enforced, no CEO chasing needed.</p></li><li><p>Issues investigated properly with clear records and prevention steps.</p></li><li><p>Systems and checklists that scale as volume increases.</p></li><li><p>Leadership can see status, risks, and impact without chasing.</p></li></ul><h3>đWhat Weâre Looking For</h3><h4>Core Experience</h4><ul><li><p>Strong coordination experience in operations, project coordination, or similar roles.</p></li><li><p>Proven ability to deliver projects on time through structure, not heroics.</p></li><li><p>Experience enforcing deadlines, addressing underperformance directly and escalating patterns with evidence.</p></li></ul><h4>Technical Requirements</h4><p>Comfortable working with:</p><ul><li><p>Spreadsheets (Google Sheets or Excel).</p></li><li><p>Project and task tools (ClickUp, Asana, Trello, or similar).</p></li><li><p>Webinar and event tools (Zoom, AEvent, or equivalents).</p></li><li><p>CRM and email platforms (HubSpot, Ongage, or similar).</p></li></ul><p>You think in systems and flows, dig into tools and data, and want to understand whatâs really happening.</p><h4>Personality</h4><ul><li><p>Comfortable giving and receiving direct, honest feedback.</p></li><li><p>Willing to raise risks early and challenge timelines when needed.</p></li><li><p>Strong finisher who closes loops.</p></li><li><p>Detail-oriented and precise.</p></li><li><p>Systems thinker who fixes root causes.</p></li><li><p>Calm under pressure, especially during live events.</p></li></ul><h4>Preferred Background</h4><ul><li><p>Operations or coordination roles in online businesses, SaaS, agencies, or remote teams.</p></li><li><p>Experience with launches, webinars, or campaigns.</p></li><li><p>Comfortable working across time zones.</p></li></ul><h3>đŤWhat We Donât Want</h3><ul><li><p>Candidates seeking narrow admin work only.</p></li><li><p>People who avoid conflict or raising risks.</p></li><li><p>Those who escalate problems instead of fixing them.</p></li><li><p>Candidates resistant to learning tools or digging into systems.</p></li></ul><h3>đ°Compensation</h3><ul><li><p><strong>$2,500 - $4,000 USD per month</strong>, based on experience.</p></li><li><p>Higher compensation possible for strong HubSpot, advanced event management, or executive support experience.</p></li><li><p>Fully remote, full time contract role.</p></li><li><p>Core working hours aligned with PST/EST.</p></li></ul><h3>đHiring Process: What to Expect</h3><p>We aim to be thorough but efficient. Total time commitment is under 5 hours, with decisions typically made within a few weeks.</p><ol><li><p><strong>Application:</strong> Resume, questions, and a short intro video</p></li><li><p><strong>Assessment:</strong> A simple assignment</p></li><li><p><strong>Interviews:</strong></p><ul><li><p>First interview with David</p></li><li><p>Second interview with Matt</p></li><li><p>Final interview with Chris, CEO</p></li></ul></li><li><p><strong>Paid project-based assignment</strong></p></li><li><p><strong>Job offer</strong></p></li></ol><p><strong>Interested?</strong></p><figure data-alignment="left" class="relative" style="width:fit-content;margin-left:0px;margin-right:auto;"><img src="https://media4.giphy.com/media/v1.Y2lkPWI3ZDgxNDY0emdzdXc3cThmMHpmbTU3NnYzcW1veGVjeDBhb2dudXBsdXk5MjcxcSZlcD12MV9naWZzX3NlYXJjaCZjdD1n/MNmyTin5qt5LSXirxd/giphy.gif" alt="" title="" data-alignment="left"></figure><p></p>